A well-written agenda for your board meetings will ensure that you have productive, enjoyable discussions with a clear plan for addressing the organization’s most important topics. Whatever your meeting are held in person or via virtual the use of a well-planned agenda will allow participants to remain active throughout click to read more the duration.
A good agenda starts with a clear call to order which signals the beginning of the meeting and any other related activities. This can include a brief announcement of the purpose for the meeting, as well as the name of the chairperson.
Then, your agenda for your board meetings should include a brief report or presentation from the CEO or executive director on the company’s current performance and key initiatives. You can also include a section with the reports from the finance, nominating and governance committees.
If your company has guests who will be presenting or participating in an open forum discussion, allocate time for these. You should also leave room for announcements of any kind or thank you remarks. You should also leave space for any future business issues that require follow-up or have not been discussed in the past.
It is not uncommon to get distracted by new topics for discussion, which could cause your meeting to lose momentum. Be sure you include parking space at the end of your agenda where you can push new ideas to further discussion. It’s recommended to include an estimate of the time each item should be for discussion, so that you can help avoid overrunning the schedule of board meetings. If you can’t make a decision on an issue, you can transfer it to the next board meeting to ensure that your agenda stays on the right track.