A board portal provides administrators and directors with a range of tools to help them prepare for meetings. The tools let directors receive notifications about meetings, digital board packs, and other related documents. They are able to read and modify these documents, write comments on them, as well as annotate in a collaborative environment. They also allow for digital signatures, and eliminate the requirement for printing, distribution, and storage of physical copies.
In addition the time required to prepare for the meeting can be dramatically reduced with the help of these tools. The templates in the tool allow administration to create and distribute board books within minutes. The tool can even provide a summary for easy reference of director assignments and the progress. The top board portals provide a dashboard that displays the agenda for upcoming meetings, polling schedules, and other pertinent information.
Because of the numerous benefits provided by boards portals, more and organizations are turning to these services for their governance needs. This is particularly evident for non-profit organizations where the use of modern technology shows an organization’s dedication to transparency, accountability and effectiveness.
It is essential to take into account the reputation and service quality of the provider when selecting the right board platform. A good company should provide training sessions to ensure that users feel comfortable with the system, and will be able to quickly answer any questions or issues they may face. Ask prospective providers how they plan to improve and improve their product in the future to ensure that it aligns with the best practices of governance and your organisation’s evolving requirements.