Board portals for meetings are the technology that helps streamline meeting-management processes. Modern portals are much more user-friendly than the older software that only provided access to the board term limits for non profit board members books. If you’re arranging demos with various portal providers, it is important to have a checklist of questions you should ask.
What are the most important attributes of a board portal?
Effective meeting management starts before the meeting, using boards portals that let you make agendas and distribute them along with the relevant documents. Portals make it easy to keep track of resolutions, voting, and action items.
Boards can add comments to documents and collaborate in real time regardless of the device or platform during the course of a meeting. Portals that are focused on security may even offer electronic signatures to speed up document signing, and prevent sensitive information from falling into improper hands.
Meeting minutes are automatically generated within the portal, eliminating the requirement for secretaries to manually take notes as the meeting progresses. This means that your board will be able to concentrate on strategic matters and less time on the administrative tasks that come with being a director.
If you’re considering implementing an entirely new board portal or upgrading your existing one, ask about how easy the software is to use. Board members are busy and don’t want time figuring out a new system. Look for features that will make it easier for them to adopt, such as how-to video as well as FAQs, remote training sessions, and a single point of contact for technical assistance. Also, consider the way your vendor’s pricing is compatible with your budget.